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The Living Project Record

Nothing your project learns gets lost.

The most expensive line item on any project doesn't appear in the budget. It's the gap between what the owner believes is true and what the field is actually living. The Living Project Record closes that gap. It holds the drawings, contracts, budgets, invoices, schedules, meeting notes and emails you share with us, and the system reads each one the day it arrives.

What it does

Every document gets read and checked against everything else.

  1. Every drawing issue, every sheet.

    The system reads the whole set and follows every callout to the sheet it points to. Conflicts between sheets, and between the drawings and the deal, get found on paper.

  2. Every open item has an owner and a date.

    Answers from meetings and emails attach to the question they answer, and the item stays open until it's closed.

  3. Every change has a history.

    Each drawing issue is compared with the last one, so a scope change shows up with its sheet and its cost before it turns into a change order.

  4. The budget is held against real costs.

    As invoices and prices land, the record shows how much room is left before the return is at risk.

  5. Questions get checked against the record first.

    Before we send the design team a question, the system searches the minutes and emails for the answer.

The proof

You'll always know where a number came from.

Every finding and every number we give you points to the sheet or the line it came from, so you and your team can decide with the source in front of you.

If the documents say something different, the finding changes. The question and its answer stay on the record, and the result updates where everyone can see it.

Ask about any line and we'll answer in writing.

ExampleDesign review findingOpen

The roof framing for RTU-2 sits two bays from where mechanical drew the unit.

The structural roof plan frames the opening and support steel at gridline C. The mechanical roof plan puts RTU-2 at gridline E. Each sheet is right on its own. Built as drawn, the unit arrives with nowhere to sit.

Source
Sheet S-201, roof framing · Sheet M-201, mechanical roof plan
Found by
The system
Decided by
Our experienced team
  1. You ask about it.Say which finding and what you think is different.Owner's representative: "Mechanical moved the unit in the last issue. Structural hasn't caught up yet."
  2. It goes on the record.The question is logged against the finding.Logged with the mechanical revision attached. The question and its answer stay in the record.
  3. We answer in writing.Our experienced team checks the claim and answers it.Confirmed against the current set. The framing moves to gridline E, and the steel is priced where the unit will sit.
  4. The result updates in the open.The corrected input runs again where everyone can see it.Finding closed on the revised framing plan. The budget updates where everyone can see it.

What you get

Your lender, your design team and the superintendent work from the same coordinated information.

People change jobs. The project's memory stays, so a new project manager starts with the whole history.

When the building is done, your property manager gets the record with the keys.

Your next project starts ahead. What this one teaches goes into the checks the next one runs, and your numbers stay yours.

On our own job

The Commons, 166 apartments in Durham, run on the record from the first budget.

[sheets] sheets read on the latest drawing issue. [references] callouts followed to their targets. [items] open items tracked, each with an owner and a date.

See it run on your own drawings.

Get your free review